“Span of control”, or simply, the number of direct reports a manager or leader has, often generates confusion and debate. Should this role have that many direct reports?
Wondering how many people a manager can effectively lead? Learn the research-backed ideal number of direct reports to maximize performance and prevent burnout.
When it comes to the number of direct reports a manager can handle effectively, the magic number tends to hover between 5 and 10. But this is far from a hard rule. A lot depends on the type of work being done, the experience of the team, and the style of leadership.
Many companies lean on the “rule of seven”—the idea that a manager should have no more than seven direct reports. The logic is straightforward: with seven or fewer, a manager can devote enough time, attention, and coaching to each individual.
While it’s hard to say how many is “too many”, HR professionals commonly point to a 1:5 ratio of managers to direct reports as best practice. Above that span of control, a team can become less effective.
The number of direct reports that a manager has is most commonly referred to as their span of control. It’s a bit of a strange-sounding term, but it’s what we have.
It seems counterintuitive, but according to our research into C-level roles over the past two decades, the CEO’s average span of control, measured by the number of direct reports, has doubled, rising from about five in the mid-1980s to almost 10 in the mid-2000s.
In short, span of control means how many employees any one manager might have directly reporting to them. Based on numerous academic studies that have researched this topic, the optimum number...
The number of employees that report to a manager or supervisor is called span of control. Learn how many direct reports managers should have and why.
The most common way is to divide the number of direct reports by the number of managers. The span of control is a simple calculation that centers around the size of a team and its manager.
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